Day Of Wedding Coordinator in Toronto
The Joy Factor is here for you!
Thinking of hiring a Day of Wedding Coordinator in Toronto?
Perfect for you if:
- You love to plan and you just need someone to make sure everything happens how and when it’s supposed to
- You want someone to review the plan with you, and make sure nothing is missing
- You have selected all of your vendors and need to give them the name of a contact person
- You want to send your new in-laws somewhere to ask 1000 questions (and trust that they’ll get the answers they need)
- You’re in the Greater Toronto Area
Day of wedding coordination includes:
- 1-2 hour kick off virtual call during the month of your wedding day
- Unlimited text and email access between 10am and 6pm EST
- On-site coordinator for the duration of your wedding (up to 10 hours included, $150 per additional hour)
- Additional travel fees may apply if location is outside of the Greater Toronto Area
starting at
$2000
How Does Day Of Wedding Coordination Work?
- First, we have a 2 hour kick off call where you tell me everything about your wedding, and we draft your wedding day itinerary. Then I’ll send you a final version for approval. We will also go over a plan for emergencies and how you’d like me to handle them on your behalf, or if you’d like to handle specific things yourself.
- I’ll collect your vendor contact info so that I know who to communicate with on the day, and you can provide your vendors with my contact information, so that you don’t have to worry about who or what is arriving when.
- If there are any special requirements for your guests to be aware of, I will help you craft an email to send out on the day of the wedding, so nobody bothers you with questions. Speaking of bothering you with questions, you can literally send everyone to me who has a question! Mother in law concerns? They love me! Groomsmen asking the same question 50 times? I’ll answer it 51 times!
- Throughout the day, I’ll make sure that everything stays on schedule and on track. If any emergencies pop up, I will be the first point of contact to handle them. At the end of the night I will help you wrap up, and tie up any loose ends with your vendors.
F.A.Q.
Do you do day-of wedding coordination in Toronto and The GTA?
Yes! We are day of wedding coordinators in Toronto, and we serve Toronto, the GTA and surrounding areas.
How far in advance do I need to hire a day-of wedding coordinator in Toronto?
As long as we’re available, and you have the time to give us the low down for the big day, we can work with you up to one week before your wedding.
What are some questions I should ask a potential day-of wedding coordinator?
I actually have a video all about this that you can watch here! But here’s a quick overview:
1: Find out if it’s them that will be working your wedding, or if they’ll be sending someone from their team.
2: Ask if there’s any preliminary work that is done in advance, and what’s required of you – i.e. will they be putting together the day-of run sheet (itinerary) or will that all be on you to provide?
3: Find out if they’ll coordinate with your vendors as the main contact person, they honestly should, but find out.
4: Depending on your comfort level, you might want to find out how many weddings they’ve coordinated.
5: Find out why they want to do day-of-wedding coordination and make sure it matches what you’re all about.
How much does a day-of wedding planner cost in Toronto?
Packages at The Joy Factor start at $2000 for a 12 hour day, and this includes a three hour planning call two weeks before your wedding, as well as itineraries, vendor coordination, final details, and much more.
Some of the things we can work on together are…
Organizing your wedding day itinerary
Communicating important details to guests
Coordinating your vendors
Keeping your wedding day on schedule
Managing emergency situations
Last minute details
Reorganizing for rain or other circumstances
Keeping your special day joyful!
Photo by Re-Moment Studios
"Emily is a 10/10 Wedding Coordinator and we simply could not have gotten through our day without her. Emily is so organized, professional, engaging and diligent. We hired Emily and her team for Day-of coordination and I couldn't recommend her more. It started with an intake and overview with Emily prior to the wedding where we mapped out the entire day. She gave us structure, templates, ideas, and made the whole process extremely smooth. On the day, Emily and her team were 100% present, organized and took so much of the mental load off of us. I didn't have to touch my phone once, and I know our best man/ maid of honour both got to enjoy their time as Emily had their back managing all logistics every step of the way. Emily, thank you a million times! I would hire Emily again in a heartbeat for any wedding or event."
- Jenna and Connor
Just need a little help? Let’s do a mini-planning session!
Virtual calls up to 3 hours to help you plan your big day – nothing is off the table, if it fits in our 3 hour window, we’ll get it covered! $400 + HST
